Privacy Policy

Last updated: 24 July, 2025

This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You.

We may use Your Interaction Data to improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy.

About Edvance

Edvance is a learning analytics tool developed at the Centre for Learning Analytics at Monash University. It is designed for research and educational improvement purposes only and is not developed for commercial or profit-making use.

Edvance is implemented as a Chrome extension that provides students with feedback and insights based on their learning activity within Learning Management Systems (LMSs) such as Moodle or Ed.

The extension collects only user interaction logs within the extension itself to support the generation of feedback and insights. It does not collect any information about user activity outside of the extension.

Interpretation and Definitions

Interpretation

The words with initial capital letters have meanings defined under the following conditions. The definitions apply regardless of whether they appear in singular or plural form.

Definitions

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

Edvance uses your personal data exported from LMS platforms. These personal data have been securely stored in password-protected storage systems. These data include your interaction records on the LMS platform, your grades, username, full name, email, etc.

Usage Data

Edvance collects only interaction logs that occur within the Chrome extension itself. This includes actions like clicking buttons, inspecting visualizations or interacting with feedback provided by the extension.

It does not collect data from other browser tabs, websites, or applications outside of the extension environment.

User-side Data Storage

We use the local storage of Google Chrome to store information required to maintain the functionality of the extension. This includes the token of the logged-in user, the name of the user and the learning analytics insights for the user.

Use of Your Personal Data

We use your personal data solely for educational and research purposes, specifically using only the data of users who have signed up to participate in the research projects. It includes:

No commercial profiling, advertising, or marketing is conducted using Your data.

Sharing of Your Personal Data

Your personal data is handled with confidentiality and care. It may be shared only in the following academic and research-related contexts:

We do not share Your data with advertisers, commercial entities, or unrelated third parties.

Retention of Your Personal Data

The Monash University will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy, or as required by law. Usage Data is generally retained for a shorter period, unless needed for security or improvement purposes.

Transfer of Your Personal Data

Your data may be transferred to — and maintained on — computers outside of Your country where data laws may differ. We ensure adequate safeguards are in place before any such transfer.

Delete Your Personal Data

You may request the deletion of your Personal Data at any time. You can do this by contacting us. However, some information may need to be retained for legal, compliance or ethical obligations.

If you would like to proceed or have any questions, please contact us via email: guanliang.chen@monash.edu

Disclosure of Your Personal Data

Academic Collaboration or Institutional Transfer

If Edvance is transferred to another academic unit or integrated into broader educational platforms within Monash University or an academic partner institution, Your Personal Data may be included. In such cases, Your data will remain subject to ethical research use and this Privacy Policy.

Legal Requirements

We may disclose Your Personal Data if required to do so by law, or to comply with Monash University policies or research ethics obligations.

Other Legal Requirements

The research team may disclose Your Personal Data if such action is necessary to:

Security of Your Personal Data

Your personal information is stored in a manner that reasonably protects it from misuse and loss and from unauthorised access, modification, or disclosure.

Children's Privacy

Our Service does not knowingly collect information from anyone under 13. If you believe a child has provided us with Personal Data, please contact us and we will take steps to delete it.

Links to Other Websites

Our Service may contain links to third-party sites. We are not responsible for their content or privacy practices.

Changes to this Privacy Policy

We may update this Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

Contact Us

If you have any questions about this Privacy Policy, you can contact us:

By email: guanliang.chen@monash.edu

Monash University values the privacy of every individual’s personal information and is committed to the protection of that information from unauthorised use and disclosure except where permitted by law. For information about the handling of your personal information, see the Student Data Protection and Privacy Collection Statement, the Employee Data Protection and Privacy Collection Statement, the Alumni, Friends and Supporters Data Protection and Privacy Collection Statement, and the Research Data Protection and Privacy Collection Statement. For more information about Data Protection and Privacy at Monash University, see our Data Protection and Privacy Procedure.

If you have any questions about how Monash University is collecting and handling your personal information, contact our Data Protection and Privacy Office at dataprotectionofficer@monash.edu.

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