Privacy Policy

Last updated: April 11, 2025

This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You.

We may use Your Interaction Data to improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy.

About Edvance

Edvance is a learning analytics tool developed at the Centre for Learning Analytics at Monash University. It is designed for research and educational improvement purposes only and is not developed for commercial or profit-making use.

Edvance is implemented as a Chrome extension that provides students with feedback and insights based on their learning activity within Learning Management Systems (LMSs) such as Moodle or Ed.

The extension collects only user interaction logs within the extension itself to support the generation of feedback and insights. It does not collect any information about user activity outside of the extension.

Interpretation and Definitions

Interpretation

The words with initial capital letters have meanings defined under the following conditions. The definitions apply regardless of whether they appear in singular or plural form.

Definitions

For the purposes of this Privacy Policy:

Account means a unique profile or identifier created for You to access features of the Edvance extension, if applicable.
Affiliate means any department, research center, or organizational unit within Monash University or collaborating academic institutions that work with or support Edvance in accordance with this Privacy Policy.
Extension (referred to as either "We", "Us", or "Our" in this Agreement) refers to Edvance, a research-based educational analytics tool developed by the Centre for Learning Analytics at Monash University.
Country refers to: Australia and Malaysia
Device means any tool or device used to access the Edvance extension, such as a desktop computer, laptop, tablet, or mobile phone.
Personal Data refers to any information relating to an identified or identifiable individual, such as interaction data, or any information you voluntarily provide within the Edvance interface.
Service refers to the Edvance Chrome extension for educational and research purposes.
Service Provider refers to researchers, developers, or IT support teams working under the authority of Monash University or affiliated academic institutions to maintain, analyze, or improve Edvance.
Usage Data refers to anonymized or aggregated data collected automatically during the use of the Edvance extension, including timestamps, interaction types, and views of feedback elements, strictly within the extension interface.
Website refers to Edvance, accessible at http://118.138.237.138.
You means the student, educator, or researcher accessing or using Edvance, either independently or on behalf of an academic institution.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

Edvance collects no personal data. Edvance uses your personal data exported from LMS platforms. These personal data have been securely stored in password-protected storage systems.

Usage Data

Edvance collects only interaction logs that occur within the Chrome extension itself. This includes actions like clicking buttons, inspecting visualizations or interacting with feedback provided by the extension.

It does not collect data from other browser tabs, websites, or applications outside of the extension environment.

User-side Data Storage

We use the local storage of Google Chrome to store information required to maintain the functionality of the extension. This includes the token of the logged-in user, the name of the user and the learning analytics insights for the user.

Use of Your Personal Data

We use Your Personal Data solely for educational and research purposes, including:

To provide real-time feedback and insights through the Edvance extension to support learning.
To improve the educational experience and better understand learner behaviors within LMS platforms.
To support academic research in the fields of learning analytics, education technology, and digital pedagogy.
To manage Your Account and preferences within the extension (if applicable).
To ensure secure, effective operation of the Edvance platform and monitor usage in aggregate.

No commercial profiling, advertising, or marketing is conducted using Your data.

Sharing of Your Personal Data

Your personal data is handled with confidentiality and care. It may be shared only in the following academic and research-related contexts:

With Monash University researchers and technical staff supporting the development and improvement of Edvance.
With affiliated academic partners or research collaborators, under strict ethical guidelines and anonymization protocols.
With data analysis teams, only in aggregated or anonymized formats, to study usage trends and educational impact.
With Your explicit consent, for any other purposes or participation in educational research studies.

We do not share Your data with advertisers, commercial entities, or unrelated third parties.

Retention of Your Personal Data

The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy, or as required by law. Usage Data is generally retained for a shorter period, unless needed for security or improvement purposes.

Transfer of Your Personal Data

Your data may be transferred to — and maintained on — computers outside of Your country where data laws may differ. We ensure adequate safeguards are in place before any such transfer.

Delete Your Personal Data

You may request the deletion of your Personal Data at any time. You can do this by contacting us. However, some information may need to be retained for legal or compliance reasons.

Disclosure of Your Personal Data

Academic Collaboration or Institutional Transfer

If Edvance is transferred to another academic unit or integrated into broader educational platforms within Monash University or an academic partner institution, Your Personal Data may be included. In such cases, Your data will remain subject to ethical research use and this Privacy Policy.

Legal Requirements

We may disclose Your Personal Data if required to do so by law, or to comply with university policies or research ethics obligations.

Other Legal Requirements

The research team may disclose Your Personal Data if such action is necessary to:

Comply with a legal obligation
Prevent or investigate wrongdoing
Protect the safety of users or the public
Protect against legal liability

Security of Your Personal Data

We strive to use commercially acceptable means to protect Your Personal Data, but no transmission over the Internet or method of storage is 100% secure.

Children's Privacy

Our Service does not knowingly collect information from anyone under 13. If you believe a child has provided us with Personal Data, please contact us and we will take steps to delete it.

Links to Other Websites

Our Service may contain links to third-party sites. We are not responsible for their content or privacy practices.

Changes to this Privacy Policy

We may update this Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

Contact Us

If you have any questions about this Privacy Policy, You can contact us:

By email: guanliang.chen@monash.edu

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